FREEDOM OF INF0RMATION ACT 2000
PUBLICATION SCHEME
OVERSEAL PARISH COUNCIL
has selected the following options within the model
publication scheme for local councils.
1
COUNCIL INTERNAL
PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee
meetings – limited to the last 2 years.
Optional documents: -
Agendas and supporting papers for council
meetings-limited to the forthcoming/immediate meeting.
2
CODE OF CONDUCT
Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book
3
PERIODIC
ELECTORAL REVIEW
This is information concerning
changes to the electoral arrangements for parish, town and community councils.
It includes recommendations for the creation of new wards, the amendment of
existing wards, proposals for the names of new wards and alterations to the
number of councillors to be elected to the council.
Information relating to the last Periodic Electoral
Review of the council area
Information relating to the latest boundary review of
the council area
These documents are all more readily available from South Derbyshire District Council and requests should be addressed to them.
4
EMPLOYMENT
PRACTICE AND PROCEDURE
Terms & conditions of employment
Job descriptions
Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998
5
PLANNING
DOCUMENTS
Responses to planning applications
Exclusions – Copies of
planning consultations, the Development Plan, Structure Plan, Local Plan and
Rights of Way/Footpath maps all of which Are available from the local planning
and/or highway authority respectively
Annual return form – limited to the last financial
year
Annual Statutory report by auditor (internal and
external) – limited to the last financial year
Receipt/Payment books, Receipt books of all kinds,
Bank Statements from all accounts – limited to the last financial year
Precept request – limited to the last
financial year
VAT records – limited to the last
financial year
Financial Regulations
Assets register.
Risk Assessments
Optional documents
Fees and charges applied by the council
Exclusions
– all commercially sensitive information e.g. quotations and tenders, loan
documentation and insurance policies.
With regard to quotations and tenders, this information is treated as
confidential to ensure that the whole tender process is fair i.e. if tender
information is released to a third party prior to the end of the tender period
those who initially submitted tenders could be undercut and/or unfairly
disadvantaged.
Occasional Newsletters
8
ALLOTMENTS
Plans
Standard tenancy Agreements
Exclusions
– individual tenancy agreements and rent payment records under both privacy and
data protection laws
The information specified above will be made
available on reasonable notice
(a)
in printed form from
the Clerk to the Parish Council, Mr J E White, 19 Pennine Way, Ashby de la
Zouch, Leicestershire, LE65 1EW; or
(b)
by e-mail, where this
is practicable, by contacting the Clerk on jewhite@onetel.net.uk; or
(c)
inspected at the
Village Hall, Woodville Road, Overseal by prior arrangement with the Clerk,
telephone 01530 415289.
(d)
Copies of the previous
meeting’s Minutes, when approved by the Parish Council, will be published on
the web-site shared by Overseal Primary School (in the absence of a Parish Council
web-site).
Charges will be made where copies of documents are
required, rather than simply inspection of documents. The charges will be:
(a)
Copies of documents –
10 pence per single sheet;
(b)
30 pence postage where
the documents are to be sent by post;
(c)
£2.00 where inspection
is to be at the Village Hall, Overseal
(d)
No charge where documents
can be sent by e-mail